When a graduate student earns one grade of "C" or below, two "W" grades, and/or two concurrent Incompletes, the student will be placed on departmental probation for one long academic semester.
Should a student fail to fulfill his/her responsibilities regarding coursework and degree requirements in a timely manner; to demonstrate professional and collegiate behavior toward faculty, peers, and students; and to meet all University expectations provided by the Graduate School, the student may also be placed on probation.
The TC Director of Graduate Studies will mail the student a Notice of Probationary Status (Form A) and will send copies of the notice to Graduate School and, if applicable, to the student's thesis adviser. Another copy will be placed in the student's permanent file.
Within two weeks of receiving the Notice of Probationary Status, the student must schedule a meeting with the Director of Graduate Studies to discuss his/her plans for obtaining the MA and to complete a probationary Student Advising Form (Form B). Failure to schedule and keep an advising appointment constitutes a breach of the professional and collegiate standards of behavior expected of a master's student and presents grounds for removal from the program. Students on probation may not withdraw from any future courses without the consent of the Graduate Director, and unauthorized withdrawal constitutes grounds for removal from the program.
Removal from the MA Program
If a graduate student earns a second grade of "C" or below, a third grade of "W", and/or three concurrent Incompletes, the student may be removed from the MA program. Likewise, a student who fails the MA Comprehensive Examination a third time will be removed from the program. Additionally, any student on probation for more than one academic year may be removed from the program. The Director of Graduate Studies will notify the student of his/her possible removal from the program (Form C) and will send copies of the notice to the department chair, the Graduate School, and, if applicable, the student's thesis adviser. Another copy will be placed in the student's permanent file. The student then has five business days to submit a formal written response to the TC Graduate Studies Committee that outlines why he/she should not be removed from the program. Should the committee decide to remove the student from the program, the Director will mail a Confirmation of Removal (Form D) and will copy each of the parties named above.
TC Graduate Studies Committee
- Jordan Frith, Chair
- Erin Friess
- Chris Lam
- Kathryn Raign
Appeal of Removal
A student may appeal his/her removal from the master's program to the Chair of the Department within thirty business days of the date of the notification of removal. To begin the appeals process, the student should write a letter to the Chair that contains the following information:
- the student's name, ID number, address, telephone number, and e-mail address
- the reasons why the student believes he/she should not be removed from the program
- any documentation that support the claims made in the letter
The department Chair will then initiate the department's part of the procedure by means of the following:
- photocopy the student's letter of appeal and any supporting documents and forward these materials to the Director of Graduate Studies
- ask the Director to write a letter explaining the reasons for the student's removal from the graduate program and to submit any relevant documents within 15 business days of receiving the student's materials
- review all the documents submitted by the student and the Director and recommend either that the Director of Graduate Studies rescind the decision to remove the student from the program or that the decision should stand.
Only the Director of Graduate Studies has the authority to rescind the decision to remove a student from the program. In most cases, the Director follows the Chair's recommendation, but the Department Technical Communication can give no guarantee.
If a student disagrees with the recommendation of the Chair of the Department of Technical Communication, he/she can appeal to the Dean of the Toulouse School of Graduate Studies within 15 business days of the date of the notification of the Chair's recommendation. The Graduate Dean will review the department's handling of the appeal to determine if there were any irregularities in the process. A student may appeal to the Dean of the Graduate School only if the appeal is based solely on alleged violations of the procedures stated here. As noted in the Graduate Catalog, "substantive matters" may not be appealed to the graduate dean. Instructions for appealing alleged procedural violations to the dean of the Graduate School and, if necessary, for appealing the Dean's decision to the Appeals Committee of the Graduate School, are found under "Appeal Processes" in the Graduate Catalog.